- notes, frequently asked questions and useful links from the archivist and curator of manuscripts at Balliol College, Oxford. Opinions expressed are strictly the author's own!

Posts tagged “online resources

#WW1 – Hardit Singh Malik (Balliol 1912)

The BBC has a fascinating series of stories on their WW1 At Home site – here is an index of all the Oxford related ones. The one that interests me particularly is that of HS Malik, the first Indian pilot in the Royal Flying Corps.

I can recommend his autobiography, A Little Work, A Little Play, published by his daughter in (?)2010, as an excellent read of a fascinating life lived in decidedly interesting times on several continents. Here is a review.

There is not a great deal of information about HS Malik’s time at Balliol (1912-1915) in the College Archives, but what there is illustrates his long-standing enjoyment of college cricket, his WW1 flying career and his abiding friendship with FF Urquhart.

 

The series of photos is bookended by groups of ‘Past v Present’ cricketers from the college’s albums once kept in the cricket pavilion and documenting all college sport except rowing (which had its own set of albums) – HS Malik appears first in 1913 as a ‘Present’ and finally in 1931 as a ‘Past.’

In his first year at Balliol he is wearing his Eastbourne College cricket blazer; by the next year, he has a Balliol blazer. The informal, light-hearted snap at the Pavilion is from about the same time as the last, Trinity Term 1914, just weeks before war was declared.

The first of Sligger’s wartime photos, from May-June 1916, is the only one of Francis Urquhart and HS Malik together – at this time they will have been discussing ways for Malik to fulfil his desire to join either the French or the British air force. The next also predates HS Malik’s groundbreaking acceptance as an officer in the RFC – at this point, summer 1917, through FF Urquhart’s connections, Malik is working as an officer ambulance driver for the Croix Rouge Français. (Urquhart volunteered at the American Hospital in Neuilly -sur-Seine during University vacations.) The caption of the next two photos, also from Francis Urquhart’s own albums, marks a milestone for HS Malik and for the Service he entered – he has become a pilot in the newly-formed RAF (merger of RFC with Royal Naval Air Service in April 1918).

Though he took his History degree in 1915, HS Malik returns to college cricket as a ‘Present’ for the 1920-21 year, while undertaking mandatory studies preceding posting to the Indian Civil Service.

The last photo is once again a ‘Cricket Past and Present’ group – HS Malik and his family are back in England as he takes up the post of Deputy Trade Commissioner in the Office of the High Commission for three years from 1930. This posting to England came in time for Malik to see his friend and tutor again before Urquhart’s death in 1934.


reading closely

tcd1An interesting enquiry from last year, demonstrating that the internet is a brilliant research tool, but that like any source it needs careful interpretation, and that not all immediately available information is correct or complete.

The enquirer requests information on William Hussey 1867-1939, son of Thomas Hussey of Kensington, stating that the images sent with the enquiry, of a Ladies’ Challenge Cup medal,  clearly show that WH rowed for Balliol when they won that particular race in 1891.

The enquirer has probably searched for something like ‘ladies challenge cup 1891’ and found the Wikipedia page http://en.wikipedia.org/wiki/Ladies’_Challenge_Plate for the Henley Regatta’s Ladies’ Challenge Plate race, won by a Balliol crew in 1891, and concluded that Hussey must have been part of this crew.

In fact the medal shows nothing of the kind, and a closer look reveals quite a different story.

First I checked whether William Hussey had indeed been a member of Balliol – the college registers are not 100% infallible, but they are pretty good. No result, so back to the medal for other clues. A little more scratching around online revealed several things that didn’t add up to support the Henley & Balliol assumption:

  • Date: Henley is always held over the first weekend in July, but 1 July 1891 was a Wednesday. (thanks Time and Date!)tcd2
  • Race name: the Ladies’ Challenge Plate race at Henley has never been known as the Ladies’ Challenge Cup – it is the only Henley trophy that isn’t the Something Cup.
  • Winner name: the LCP is an Eights race, not an individual one, so even if each member of the winning Eight had a commemorative medal, it would not be inscribed ‘won by [any single name]’. Cf. Henley commemorative medals at http://www.bonhams.com/auctions/18783/lot/59/, a particularly nice find after searching for images of the LCP medals for visual comparison.
  • Double-checking with another source – even supposing everything else was somehow wrong, we have a photograph of the Balliol Eight that did win the LCP in 1891; the rowers were: Rofe, Rawstone, Darbishire, Mountmorres, Fielding, T Rogers, Farmer, F Rogers, cox Craig-Sellar. Not surprisingly, no Hussey.

So if it was not at all connected with the Henley Royal Regatta or Balliol’s win there in 1891, what is this medal? Balliol-based evidence stops here, but ‘we have no further information about this’ seemed a bit abrupt when most of what I had already found out was from non-Balliol sources anyway. Besides, by this time I wanted an answer to the puzzle, if I could find one!

Look at it again – the intertwined letters on the medal look like T C D, in a distinctively Irish style, and Trinity College Dublin’s Regatta does include a Ladies’ Challenge Cup race. But to check up further, one might try looking at the club’s own site: http://www.tcdlife.ie/clubs/boat/archive.php. The answer is probably in Raymond Blake’s book, In Black and White: A History of Rowing at Trinity
College Dublin
. My research ends here; I can’t spend any more time on this enquiry, and the answer won’t add to knowledge of the Balliol archives.

And there are still questions: why should the medal read TCD when TCD’s boat club has been known as the Dublin University Boat Club since 1847? Is the DUBC (TCD) Ladies’ Challenge Cup race rowed by singles or eights? Is there any evidence at all that this is a rowing medal?

It’s rare that answers to archival enquiries are either complete or absolute – often, the best we can hope for is to add another interesting piece to the puzzle, or point in another direction.


Q&A: digitisation

I was recently asked: ‘I noticed that quite a bit of material from your archives has been digitized, and that you have put it to fine use by widening access to the collection on the website and through online exhibitions.  I wondered how you are going about digitizing the items – are you working in-house, or are you using an external organization to do it, or a mixture of both? Please could you tell me how this is being financed, and if you are aiming to digitize the whole archive or just a part?’ This isn’t the first time I’ve been asked about my digitization programme at Balliol, and it prompted a bit of an essay on how I do things now and how that has changed since I began in October 2010. So here’s is an update to what I was thinking then.

web1Who does the work?

I do the digitising myself – I have an excellent A3 scanner and a serviceable but outdated camera which I’m about to replace. I allocate a few hours a week to scanning & photography so that it progresses regularly, if not quickly, but I am posting about 2000 images a month these days.

The occasional exception is when someone wants to photograph an entire manuscript or series for their own research; in such cases I ask for copies of the images and permission to publish them online and make them freely available to other researchers, with credit to the photographer of course. So far the few people I’ve asked have been very happy to do this, since they have had free access and permission to photograph. (Sometimes their images are not as good as mine, so then I don’t bother!)

There are also numerous documents in the collections that are just too big for me to photograph – eventually, if and when they are asked for, we will have to think about having someone in to photograph them systematically. So far the multiple photos of each that I or the researcher have been able to do has sufficed.

For now at least, I have decided against a systematic digitisation of our microfilms of the medieval manuscripts. This would involve a lot of time and effort to fund and arrange, the images would all be black and white, and of variable quality, and there are knotty questions of copyright as well. Some of the MSS were only partly microfilmed, and none has more than a single full-page perpendicular view for each page – no closeups or angles to get closer to initials, erasures, annotations, marginalia or tight gutters, so there would still be considerable photography to do anyway. Also, see below.

Why don’t you apply for a grant and have a professional photographer do more than you can do yourself?

So far, I’m able to fulfil reprographics orders in a pretty timely manner and to a standard that satisfies enquirers. Aside from cost and time management for individual orders, because I can respond individually and fit them in around my other tasks, the great advantage of doing the digitisation myself is that I am getting to know the collections extremely well. If we had an outside photographer do it, all that direct encounter with each page would go to someone with no real interest in the collections, what a waste. This way,  I’m checking in a lot of detail for physical condition, learning to recognise individuals’ handwriting, discovering/replacing missing or misplaced items, prioritising items that need conservation or repackaging, noticing particularly visually attractive bits for later use in exhibitions and so on, and not least ensuring that items are properly numbered – which many are not!

What is the cost?

???????????????????Because I work reprographics orders into my regular work schedule, there is no extra cost, except the £50 or so fee every 2 years for our unlimited Flickr account.

Do you charge for access?

I always mention that donations are welcome, but in general I do not charge for reprographics. Most of the requests are from within academia, and I think HE institutions have a responsibility to be helpful and cooperative with each other and with the public, particularly when it comes to access to unique items. On the one hand, I know that special collections are extremely expensive to maintain, and often have to sing for their supper, but on the other I know how frustrating it is to be denied the chance to take one’s own photographs and then to be charged the earth for a few images. Institutions like ours, whose own members may need such cooperation from other collections and their curators, should probably err on the side of the angels er scholars! Most of the other requests for images are for private individuals’ family history research purposes, and since many of those enquirers would otherwise have no contact with Balliol or Oxford, I think it’s good for the relationship between college, university and the wider public to be helpful in this way. Family history is usually very meaningful to researchers, and they remember and appreciate prompt and helpful assistance.

Balliol College reserves the right to charge for permission to publish its images, but may waive this for academic publications.

Are you planning to digitise all the collections or just parts? What are your priorities and how do you determine the order of things to be done next?

Most of the series I’ve put online don’t start with no.1. All the reprographics I do now are in response to specific requests from enquirers, and I don’t seriously intend, or at least expect, to digitize All The Things. Although 40,000 images sounds like a lot, and there’s loads to browse online, I’ve barely begun to scratch the surface; most collections aren’t even represented online – yet… This way, everything I post online I know is of immediate interest to at least one real person – if we did everything starting from A.1, probably most of it would sit there untouched. For the efficiency of my work and for preservation of the originals, digital photography is marvellous, enabling me to make every photo count more than once rather than having to photocopy things repeatedly over the years.

On the other hand, if someone asks for images of one text occupying only part of a medieval book, I will normally photograph the whole thing; or if the request is for a few letters from a file, I will scan the whole file. It’s more efficient in the long run, as a whole is more likely to be relevant to other future searchers than a small part.

What about copyright?

web2I probably should mark my own photos of the gardens, but I don’t think anybody will be nicking them for a book and making millions with it. As for the images of archives and manuscripts, of course I am careful to avoid publishing anything whose copyright I know to be owned by another individual or institution, but for older material that belongs to Balliol, I’m with the British Library on this one. I think as much as possible should be as available online as possible, for reasons of both access and preservation.

We do have some collections whose copyright is held by an external person or body, and in some of those cases I am permitted to provide a few images (not whole works) for researchers’ private use, but cannot put images online or permit researchers to take their own photos.

How do you make images available?

Now that other online media are available, I am reducing image use on the archives website,  to use it as a base for highly structured, mostly text-based pages such as collection catalogues, how-tos, research guides etc, as this information needs to be well organised and logically navigable. These days I am using this blog for mini-exhibitions discussing single themes and one image, or a few at a time.

Flickr is a good image repository for reference, not so much for exhibitions – I’ve written about that at http://balliolarchivist.wordpress.com/2013/05/01/thing-17/

I expect I will have rethought the digitisation process again in a couple of years’ time!


Alumni Oxonienses online

Good news for family historians and anyone else looking for information on individual former members of the University of Oxford – Joseph Foster’s Alumni Oxonienses 1500-1714 is online and searchable at British History Online, home of the digital Victoria County History and much else. The digitised volumes have been on archive.org for years, but this is certainly easier to use. Roll on 1714-1886…


Q&A: Officer cadets at Balliol during WW1

Q: The subject of my research was an Officer Cadet at Balliol during the First World War. What information does the college hold about him? Do you have any photographs?

A: During World War One, Balliol had two distinct populations. Some of the older Fellows and a much reduced student body (further reduced through each academic year as their commissions came up and they went into active service) carried on something of the ordinary academic life of the college. But Balliol’s premises, like those of most Oxford colleges, were largely given over to war work.

Balliol’s Broad Street site hosted thousands of British and Commonwealth officer cadets on short training courses. These men were not members of Balliol or of the University of Oxford; rather, the Army was in effect renting the property, and the college holds no administrative records of their time here. We have no lists of names or any other systematic records about the individual officer cadets or their activities during their few weeks staying in Balliol.

There are, however, a few isolated glimpses into the lives of officer cadets during their brief sojourns in Oxford. In 2005 an Australian bookseller wrote to us with the offer of a photo album created by one JH Brian Armstrong, a member of No 6 Officer Cadet Battalion at Balliol July – October 1917. There are no identifications of individuals in the album.

Balliol also holds copies of two numbers of ‘The Souvenir’, a journal produced by ‘A’ Company No. 6 Officers’ Cadet Battalion, of their time in Oxford: 10 Nov. 1917-26 Feb. 1918 and 5 April 1918 – 23 Oct. 1918.

We do not have copies of any other numbers of ‘The Souvenir.’ If you have copies of this invaluable resource that you are willing to share, please get in touch.

Images of the resources mentioned above and a few other pieces are available online here.

Not connected with Balliol but another publication by and for WW1 soldiers, the well-known trench magazine ‘The Wipers Times’ has recently been edited and published in full as The Wipers Times: The Complete Series of the Famous Wartime Trench Newspaper (Hardcover), Little Books, Jan 2006; ISBN 1-904435-60-2.

JM Winter’s chapter in Vol VIII of The History of the University of Oxford provides a useful survey of Oxford in the First World War.


FAQ: Balliol Boys’ Club

Q: I am looking for information about a former member of the Balliol Boys’ Club. What was the Balliol Boys’ Club and what information do you have about the members?

A: A club for the boys of the St Ebbe’s area of South Oxford was started with Balliol support in 1907 and consolidated in 1921 as a memorial to one of the founding student members, Keith Rae (TEK Rae, Balliol, 1907).   It flourished until the late 1960s, when it was swallowed by City developments.  The 1921 endowment survives as the Keith Rae Trust which supports Youth Clubs and similar organisations.

The place to start for any researcher is the published history of the Boys’ Club: A Short History of the Balliol Boys’ Club, 1907-1950, by Cyril Bailey, and a later update A History of the Balliol Boys’ Club 1907-1971 with John Roughley and other adding to Bailey’s work. Copies of both editions are often available through second-hand dealers on the internet – try searching with Bookfinder.

Balliol Boys’ Club Papers in the College Archives:
1. Minutes & Membership

  • A. Minute books, Balliol Boys’ Club Committee
    • 1906-1908
    • 1919-1923
    • 1924-1927
    • 1946-1950
    • 1957-1970
  • B. Register of members 1940-1946, with addresses, employers etc.
  • C. Address book, members and friends, n.d. (ca 1930)

2. Log books, recording daily attendances and activities.

  • 1907-1908
  • 1908-1909
  • 1909-1910
  • 1911-1912
  • 1912-1913
  • 1913-1914
  • 1914-1915
  • 1915-1916
  • 1916-1917
  • 1917-1919
  • 1919-1921
  • 1921-1922
  • 1922-1923
  • 1924-1926
  • 1926-1927
  • 1928-1930
  • 1931

3. Club History

  • A. Papers concerning the foundation and early days of the Club, 1906-1910.
  • B. Papers concerning a scheme to finance the emigration of Club members to Australia, including details of
    Herbert Poole and Frank Slatter, who sailed together 29 Jan. 1921.
  • C. Papers concerning the building and opening of Keith Rae House, including plans and correspondence with
    Edward Rae, 1921 [see also MBP 359].
  • D. Papers concerning an extension to Keith Rae House, 1933.
  • E. Newspaper cuttings, various dates.
  • F. Photographs, various dates.
  • G. Typescript, ‘A short history of Balliol Boys’ Club 1907-1950’, by Cyril Bailey (printed at Oxford 1950).
  • H. The Master’s file concerning the Club and Keith Rae Trust, 1950-1960.

4. Printed material

  • (a) Annual Reports
    • i. 1907-1908 to 1909-1910.
    • ii. 1919 and 1929-1930 to 1937-1938 lacking 1931-1932 to 1933-1934.
    • iii. 1966. Not found July 2003.
  • (b) Magazines
    • ‘The Balliol Club Magazine’,1913, 1914, 1915,
    • ‘The Club at War’, being the War Edition of ‘The Balliol Club Magazine’, issues 1-11 [complete], 1916-1919 [Cordeaux & Merry, University vol., 6774].
    • ‘The Balliol Club Magazine’, 1920, 1921, 1924, 1927, 1928, 1931 (“Volume 1”), 1932 (“No 2”), 1933 (“No 3″), 1935 (“No 5”), 1937 (no number) and 1938 (no number).
  • (c) Souvenir: ‘The Opening of Keith Rae House, Oxford. Saturday November 19th, 1921’.
  • (d) C. Bailey, ‘A Short History of the Balliol Boys’ Club, 1907-1950’, printed in Oxford 1950. There are also duplicates (in some cases several copies) of some of (b)-(d) above; see also MBP 32(2), MISC 43, MISC 79.6.

5. Accounts and financial papers including vouchers and paid cheques for some periods, 1907-1969.

6. Miscellaneous: including award certificates of various kinds (amateur dramatics; athletics); boxing programmes and related material; scraps; relics (trophies etc.).

7. Miscellaneous acquisitions 1986-1993: numerous photographs, cuttings and memorabilia.

8. Papers and correspondence concerning the closure of the Club 1971-3.

9. Arthur Greenwood’s Club Cricket Cap, Club badges and medals. Presented by Aubrey Greenwood, 1993.

10. Club badges presented by A.E. Marchetti and G. Wakeman, 1987; different from each other and the badge in 9. above.

11. The Club’s paid cheques 1932-1933.

12. The cap badge and medals of T.H.K. Rae, killed at Hooge 1915. Presented by Colin Rae 1993.

13. The printing block for the illustration of the new Club House which appears opposite p.24 in Bailey op cit (see 4(d) above).

14. An address by Edward Rae, Balliol Boys’ Club Anniversary Service 19 Nov. 1922.

These records are open to researchers and can be consulted in the usual way, in the college archives at St Cross Cross, Holywell, by prior appointment with the archivist.

The Balliol Boys’ Club magazines for 1913 and 1921 have been digitised and are available to view online here.

Aside from mentions in minutes, accounts of Club Camps etc, Balliol does not have in its records systematic membership lists or other personal information about the involvement of individual Balliol students or local Oxford boys in the Club.

The Balliol Boys’ Club war memorial now hangs in the college archives at St Cross Church, Holywell. All names on the memorial are listed online here.

Further reading:

Information re JA Cowles, a former member of the Balliol Boys’ Club, at the Canadian Letters and Images Project.


Bodleian Libraries

From exhibitions of medieval books to updates on the current construction in the New Bod, the Bodleian Libraries’ Youtube channel is another one to keep an eye on. Here’s Nick Millea of the Maps Department, talking about the Laxton Map:


 More about the Laxton Map:


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